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Adding/Editing Client Groups & Entities

The client's page is the first page in Reportance and shows you a list of current groups and clients.
Client Groups and Entities organise reportance files. Once an entity has been created a reportance file can be added to that entity, see the knowledge article on adding a reportance file.

Entities are grouped by Client Group as shown in the table below:


Note: EachEntity must have a client group and a client group must contain at least one entity. 


Client GroupEntity
The Black
John Snow Co. Pty Ltd


The Winterfell GroupEddard's Holding Company

Diar Wolf Family Trust

Sansa's Hair Dressing

Family Consolidation



New Client Group

To add a new client group click on 'New Client Group'

Each client group is required to have the following details.

After completing the details click 'Add client group'.

Editing/Deleting Client Group

To edit/delete the client group click on the 'Cog' icon next to the client groups name as shown below:

This will bring up the same screen as shown above.  



Add a New Entity

After adding a client group a new client can be added. Click on the client group, and on the right-hand side, two options will appear.  Click '+Add additional entity' to add the first entity. 


You can learn more about consolidation files here. 


The following is a list of field's required to set up a new entity.

FieldDescriptionValidation
Entity Details
Client CodeThe client code for this entity in your CRM, and will be passed through to the workpapers. It is for your reference only.

Legal NameThe legal name of the entityRequired Field
Trading NameThe most relevant trading name of the entity which will appear on reports (if relevant). Leave blank if you don't wish to specify one.
Entity TypeThe entity type will change terminology through Reportance, including in the chart of accounts and in reports etc. If left 'Unspecified', general terminology will be used throughout the application.Required Field
ABNAustralian Business NumberMust be 11 digits
ACNAustralian Company NumberMust be 9 digits
DescriptionThis is for your reference and internal use only. It is a field put any additional notes about this entity.,
Consolidated Group (Tick Box)
Indicates that this entity is a 'nominal' entity used to represent a consolidated group.
See the knowledge document on Consolidations.


Report Options
Registered OfficeThis is a field which details the ASIC registered office of the entity and will be populated into the reports.

Principle Place of BusinessThis is a field which details the principle place of business of the entity and will be populated into the reports. 
Responsible Persons (Term changes based on entity type)Indicate the number of responsible persons. This determines whether reports will use singular or plural expressions when referring to management. Management would include Director for a company, Trustee for a trust, Proprietor for a sole trader etc.

Owners  (Term changes based on entity type)

Indicate the number of entity owners. This determines whether reports will use singular or plural expressions when referring to the owners. Owners would include Shareholders for a company, Beneficiary for a trust, Proprietor for a sole trader etc.



Management
OfficeSelect which office the entity primarily belongs to. Note only users assigned to that office will be able to view the entity.Required
TeamSelect which team the entity primarily belongs to. Note only users assigned to that team will be able to view the entity.
PartnerThe partner whose name will be included in the Compilation Report by default when generating new reports.
Required
ManagerThis is the client manager of the entity and enables filtering and reporting. 






Edit an Entity

To edit/delete an entity click on the 'Cog' icon next to the entity's name as shown below:

This will bring up the same screen as shown above:

  



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