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Accounts - Divisions

What are Divisions?

Divisions are a way of separating reporting for different divisions within an entities file. This can be done on any basis required, some use-cases are different business locations, different entities in a consolidation or even different salesperson reporting. The benefit of divisions is flexibility. 

A simple Division example report layout is as follows:

This style of report is generated automatically when creating the report by allocating an account to a division. There are three steps in this process

  1. Create a Division - detailed below
  2. Allocate an Account to a Division classification - detailed below
  3. Produce a Report with divisional report settings - detailed in the reporting knowledge article. 

Create a Division

To create a new Division, navigate to Divisions section from the File Settings menu, from any screen within the client file as shown below.

You will be directed to a screen where all available divisions are listed. To create a new division, select + New Division

Complete the following details and select Add New Divison in order to add the Division to the client file. Note that if you have tracking categories already set-up in the client accounting file you can choose to link these to this account. This has the added benefit of not having to manual select the accounts to allocate to the tracking category. 

Option A - No tracking category in the client accounting system

Option B - Link to tracking category in the client accounting system

Allocate an Account to a Division

If you have chosen option B above,  A user is only required to select any additional accounts you wish to report within another division. 

To allocate and account to a Division navigate to the accounts screen and edit an account by selecting the edit button to the right as shown below:

On the account edit screen, select the required Division from the drop-down list as shown below. 

Note: There are two options, A user can either select the default behaviour of the account or select the behaviour of a single account. This is useful for sub-accounts or linked accounts that may have different properties. 

After editing the account select the Save Account button, the account has now been allocated to Division for the purpose of reporting.

Additional notes

  • An account can be added to both a Division and a Trading Account. This allows a user the most flexibility when reporting. 
  • A single journal entry can also be allocated to a division instead of the whole account. This is particularly useful for allocated specific amounts to a division with creating duplicate accounts. 

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