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Accounts - Divisions

What are divisions?

Divisions are a way of separating reporting for different divisions within an entity's file. This can be done on any basis required, for example different business locations, different entities in a consolidation or even different salesperson reporting. The benefit of divisions is flexibility. 

A simple division example report layout is as follows:

This style of report is generated automatically when creating the report by allocating an account to a division. There are three steps in this process:

  1. Creating a division (see below)
  2. Allocating an account to a division classification (see below)
  3. Producing a report with divisional report settings (see the knowledge article: Reporting - Creating a Report.

1. Creating a division

To create a new Division, navigate to the Divisions section from the File Settings menu from any screen within the client file as shown below:

You will be directed to a screen where all available divisions are listed. To create a new division, select + New Division

Complete the following details and select Add Division in order to add it to the client file. 

Note: If you have tracking categories already set up in the client accounting file you can choose to link these to this account. This has the added benefit of not having to manually select the accounts to allocate to the tracking category. 

Option A - No tracking category in the client accounting system

Option B - Link to tracking category in the client accounting system

2. Allocating an account to a division

If you have chosen option B above, you are only required to select any additional accounts you wish to report within another division. 

To allocate an account to a Division, navigate to the Accounts screen and edit an account by selecting the edit icon to the right as shown below:

On the account edit screen, select the required division from the drop-down list.

Note: There are two options, you can either select the default behaviour of the whole Reportance Account or select the behaviour of a single Source Account. This is useful for sub-accounts or linked accounts that may have different properties. 

Note: An account can be added to both a Division and a Trading account (for more information on Trading Accounts, see the knowledge article: Accounts - Trading Accounts). This allows a user the most flexibility when reporting. 

After editing the account select the Save Account button. The account has now been allocated to that Division for the purpose of reporting.

TIP: A single journal entry can also be allocated to a Division instead of the whole account. This is particularly useful for allocating specific amounts to a Division without creating duplicate accounts. 

Next article: Accounts - Trading Accounts

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