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Datasets - Balances - Ledger

The General Ledger section allows you to generate an itemised transaction report from a particular account. 

The following fields are required to generate the report:


Field
Detail
Validation
Source AccountThis is the general ledger account which will be included in the generated report. More than one account can be selected here. At least one account is required
DisplayThis field will limit the transactions displayed.
See * below for a list of all available display types.
Default: Normal
Account TypeFilters the displayed transactions based on where the account originated (i.e. a new account created in Reportance or an existing account from the client file).Two Options:
Account - Includes all transactions within all accounts, including Reportance generated accounts
Source Account - only includes transactions from accounts imported into the system
Start DateAutomatically populated as the start date of the dataset.Required (inside the date range of the dataset)
End DateAutomatically populated as the end date of the dataset.
Required (inside the date range of the dataset)
Download ledgers from API (checkbox)Checking this box will establish a connection with the Source and import the individual account transactions where possible.

* all available Display types 

Display TypeDescription
Normal
Includes all transactions
ImportedOnly includes transactions and journals which were imported from the client file
Not Exporting Only includes Reportance generated journals which are marked as 'Not Exporting'
Pending Export Only includes Reportance generated journals which are marked as 'Pending Export'
ExportedOnly includes Reportance generated journals which are marked as 'Exported'
Balancing Only includes Reportance generated journals which are marked as 'Balancing'

A sample of report settings may look like the following:



To generate the report click on the Run Report button.



Searching


To search through a generated report, start typing in the search field as demonstrated below. This is a live search field so pressing enter is not required. 


For more information on filtering and formatting generated reports see the knowledge article: Filtering and Formatting within Reportance.




Right-Click Menu


To access the Right-Click menu, use your mouse to right-click anywhere on the generated report to bring up the following menu options.  



Note: Exporting via the right-click menu does not update the status of the journal, this needs to be done using the Exporting Journals tagged 'Pending Export' methods described in the knowledge article: Datasets - Balances - Trial Balances. 



Next article: Datasets - Balances - Tax Forms

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