|Add Header||Adds a user created header immediately underneath the chose header account|
|Sort by Account Name||Sorts all accounts and headers immediately underneath the chosen header by Account Name|
|Sort by Account Number||Sorts all accounts and headers immediately underneath the chose header by Account Number|
|Delete Header||Allows you to change the name of the Header|
|Edit Account*||Allows you to edit the details for this account, including the account number and name as shown in Reportance. |
(Further details on this are provided below)
*Edit Account Options
|Account-No||This is imported from the source. If it is a manually created account it should be a unique value.|
|Account Name||This is imported from the source. If it is a manually created account it should be a unique value.||Required|
|Classification||This field is the standard classification of the account. This is for presentation and easily finding accounts. It does not impact on financial reporting.|
|Account Type||Account type represents the header account from the Master Chart which the account is allocated to.||Drop-down box selection of available account types|
|Header||The header account name which this account belongs too. This can be a custom header.||Drop-down box selection of available headers|
|Default Division||This is the default division that the account is assigned to. This is useful for reporting on different offices and locations. |
To learn more about divisions see the knowledge article here
|Drop-down box selection of available divisions|
|Default Trading Account||This is the default trading account that the account is assigned to. This is useful for reporting trading profit and loss accounts or livestock trading account. |
To learn more about tradings accounts see the knowledge article here
|Drop-down box selection of available|
|Mode||Adjust this to control whether auto-match rules should be run on this account, or whether it should be inherited from the header account.||Inherited - The auto-match property will be inherited from the header account |
Manual - Auto-match rules will not be run on the account
Rule - Auto-match rules will be run on this account
|Auto Match Mode||Adjust this to control whether auto-match rules should be run on this account. ||Manual - Auto-match rules will not be run on the account|
Auto - Auto-match rules will be run on this account
Drag and Drop Options
For user-created headers and accounts, you can drag and drop these in the allocated accounts table to reposition them within the chart of accounts.
When dragging an account, the placeholder can show one of two placeholders in gray:
- An Insert Line - This will reposition the account to the location of the insert line
- Highlight the borders of an existing account - this will result in Reportance combining the two accounts and treating them as one. This can always be undone by selecting options, going to Edit Account and selecting unlink of the relevant account which you with the separate.
Accounts that have been moved using the drag and drop method are marked as Manual. Therefore, they will be excluded from any future auto allocations, this ensures that the accounts are not constantly changing.
Edit Client Default Auto Allocate Matching Rules
The Auto Allocate Accounts feature uses a series of 'rules', called matching rules, which will allocate accounts to a default location. These rules operate very similarly to bank feed matching principles.
Included in the Reportance package is a large set of standard rules that should automate most allocations, however, you can edit these on both a firm basis and a client basis.
The firm rules can only be edited by an administrator. To learn more about editing firm rules see the knowledge article Managing Firm Auto Allocate Matching Rules
To edit the Matching Rules for a single client, you can either go to the Accounts screen and select Manage Rules from the drop-down list next to Auto Allocate button (as shown below) or select Matching Rules from the File settings menu.
This will take a user to a list of rules which exist. From here they can edit or click on + New Matching Rule to create a new rule.
Navigating to Manage Rules screen will provide a list of currently available matching rules as shown below. It is important to note, when running Auto Allocate rules will be applied from the top down; i.e. the bottom rules will overwrite the allocation of the top rules.
Create Instant Rule
This option allows a user to create a new rule without navigating away from the current page.
New Matching Rule Options
|Match Type||Options: |
|For the Classification||Ensure that the rule only applies to specific classes of accounts (i.e. Assets)|
|Find||This is the keyword to be matched within the selected Match Type||Any string of text|
|Case Sensitive (Checkbox)||Enables the rule to be applied regardless of the case of the account|
|Search Mode||Creates rules around where to look for the keywords within the match type field. (e.g.. Anywhere will look for the string anywhere within the Account Name)||Options: |
|Apply to all accounts, including manually set ones (Checkbox)||This will ensure any manually created accounts (Can be created through journals) will also be matched|
|null Header||Specifies the header name the account will be linked too||Drop-down selection. Options will depend if the user has inserted new Headers.|
|Account Type||Specifies if the account should be added to a sub-account of a header account. Will add the account to the header account if left blank.||Drop-down selection. Options change depending on the header selected.|
To save the Matching rule click Save Matching Rule you can also save and run the rule by selecting the Run Rule Now button.
By default running the Run Rule Now will allocate set the mode of the account allocation to Auto. This means that if you do not drag and drop the account after allocation any future auto allocations that may be run will alter the location of this account (Only relevant where rules have been created)
You can change this by selecting 'Manual' from the Auto Match Mode property drop-down box in the account settings