Reportance is able to automatically apply the calculated depreciation against the relevant accounts in the entity's Dataset.
Note: Before being able to automatically post depreciation journals you will need to ensure the following are set up:
- The relevant Dataset has been selected in the Depreciation Year (see knowledge article: Assets - Overview)
- Appropriate Sources and depreciation accounts have been chosen for each Asset Group (see knowledge article: Creating an Asset Register).
Navigate to the Datasets tab in the Entity's file and click on relevant Dataset. Next select the Journals tab. From here you are able to click on the Process Automatic Journals button.
You will get a pop up notification that a depreciation journal has been posted. The journal will then show up in the list along with all other journals for the dataset. By default, the journal will have the status 'Pending Export'. For information on exporting journals back to the client's accounting file see the knowledge article: Datasets - Balances - Trial Balance.
To edit (or delete) the journal click on it and make any changes before clicking on Save Journal.
Note: If any changes are made to the Asset Register (e.g. a new asset is added), make sure to update the depreciation journal by clicking on the Process Automatic Journals button again. There is no need to delete the old journal.