The Auto Allocate Accounts feature uses a series of 'rules', called matching rules, which will allocate accounts to a default location. These rules operate very similarly to bank feed matching principles.
Included in the Reportance package is a large set of standard rules that should automate most allocations; however, you can edit these on both a firm basis and a client basis.
To edit the Matching Rules for the entire firm, navigate to the Admin Center from any screen using the navigation menu in the top right-hand corner of the screen. From here select the Default Matching Rules to open the list of default matching rules. as shown below.
Create/Edit Default Firm Auto Allocate Matching Rules
From the default Matching Rules screen, you can edit a rule by selecting it or click on + New Matching Rule to create a new rule.
Navigating to Manage Rules screen will provide a list of currently available matching rules as shown below. It is important to note when running Auto Allocate rules will be applied from the top down; i.e. the bottom rules will overwrite the allocation of the top rules.
New Matching Rule Options
|Match Type||Options: |
|For the Classification||Ensure that the rule only applies to specific classes of accounts (i.e. Assets)|
|Find||This is the keyword to be matched within the selected Match Type||Any string of text|
|Case Sensitive (Checkbox)||Enables the rule to be applied regardless of the case of the account|
|Search Mode||Creates rules around where to look for the keywords within the match type field. (e.g. Anywhere will look for the string anywhere within the Account Name)||Options: |
|Apply to all accounts, including manually set ones (Checkbox)||This will ensure any manually created accounts (Can be created through journals) will also be matched|
|Link To |
|null Header||Specifies the header name the account will be linked too||Drop-down selection. Options will depend if the user has inserted new Headers.|
|Account Type||Specifies if the account should be added to a sub-account of a header account. Will add the account to the header account if left blank.||Drop-down selection. Options change depending on the header selected. |
To save the Matching rule click Save Matching Rule at the bottom of the screen.
Below is an example of a matching rule.