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Managing Firm Default Matching Rules

The Auto Allocate Accounts feature uses a series of 'rules', called matching rules, which allocate accounts to a default location. These rules operate very similarly to bank feed matching principles. 

Included in the Active Ledger package is a large set of standard rules that should automate most allocations. However, you can edit these on both a firm basis and a client basis. For more information on editing rules at a client level see the 'Editing Auto-Allocate Matching Rules' section in the knowledge article: Accounts.

To edit the Matching Rules for the entire firm, navigate to the Admin Centre from any screen using the navigation menu in the top right-hand corner of the screen. From here select Matching Rules to open the Matching Rule Sets. You can create a new set of rules or edit existing sets.

Creating and Editing Default Firm Auto-Allocate Matching Rules

From the default Matching Rules screen, you can edit a rule by selecting it or click on + New Rule Set to create a new rule set. Then click on the Matching Rules tab and click on + New Matching Rule to create a new rule.

Note: When running Auto Allocate, rules will be applied from the top down; i.e. the bottom rules will overwrite the allocation of the top rules. 

New Matching Rule options:

Match Type
Account Name
Account Number
Account Type
Matching Conditions
For the ClassificationEnsure that the rule only applies to specific classes of accounts (i.e. Assets)
FindThis is the keyword to be matched within the selected Match TypeAny string of text
Case Sensitive
Enables the rule to be applied regardless of the case of the account

Search ModeCreates rules around where to look for the keywords within the match type field
(e.g. 'Anywhere' will look for the string anywhere within the Account Name)
Begins With
Ends With
Apply to all accounts, including manually set ones (checkbox)This will ensure any manually created accounts (can be created through journals) will also be matched
Link To 
Master Account
Specifies the Header name the account will be linked to.Drop-down selection. Options will depend on whether the user has inserted new Headers.
Account TypeSpecifies if the account should be added to a sub-account of a Header account. If left blank, it will be allocated to the Header account.
Drop-down selection. Options change depending on the Header selected. 

To save the Matching Rule click Save Matching Rule at the bottom of the screen. Below is an example of a matching rule. 

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