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Managing Firm Default Matching Rules

The Auto Allocate Accounts feature uses a series of 'rules', called matching rules, which will allocate accounts to a default location. These rules operate very similarly to bank feed matching principles. 


Included in the Reportance package is a large set of standard rules that should automate most allocations; however, you can edit these on both a firm basis and a client basis. 


To edit the Matching Rules for the entire firm, navigate to the Admin Center from any screen using the navigation menu in the top right-hand corner of the screen. From here select the Default Matching Rules to open the list of default matching rules. as shown below.


Create/Edit Default Firm Auto Allocate Matching Rules

From the default Matching Rules screen, you can edit a rule by selecting it or click on + New Matching Rule to create a new rule. 

Navigating to Manage Rules screen will provide a list of currently available matching rules as shown below. It is important to note when running Auto Allocate rules will be applied from the top down; i.e. the bottom rules will overwrite the allocation of the top rules.




New Matching Rule Options

FieldDescriptionValidation
Match Type
Options: 
Account Name
Account Number
Account Type

Matching Conditions
For the ClassificationEnsure that the rule only applies to specific classes of accounts (i.e. Assets)
FindThis is the keyword to be matched within the selected Match TypeAny string of text
Case Sensitive (Checkbox)Enables the rule to be applied regardless of the case of the account

Search ModeCreates rules around where to look for the keywords within the match type field. (e.g. Anywhere will look for the string anywhere within the Account Name)
Options: 
Anywhere
Begins With
Ends With
Entire
Apply to all accounts, including manually set ones (Checkbox)This will ensure any manually created accounts (Can be created through journals) will also be matched
Link To 
null Header
Specifies the header name the account will be linked tooDrop-down selection. Options will depend if the user has inserted new Headers.
Account TypeSpecifies if the account should be added to a sub-account of a header account. Will add the account to the header account if left blank.
Drop-down selection. Options change depending on the header selected. 

To save the Matching rule click Save Matching Rule at the bottom of the screen. 

Below is an example of a matching rule.




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