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Reporting - Notes

Notes contain both the Accounting policies and the financial statement notes (such as Cash & Cash Equivalents etc). There are two sections to Notes;


Policies - a policy is an individual statement which can have different paragraphs for different Report masters. Each Policy can belong to a different Policy Suite. This enables a large amount of flexibility in the way policies are used and managed. 


Policy Suites - A policy suite is a field which can be applied to a policy. Different policy suites can be selected when creating a report master or creating a report in a client section.



Policy Suites

Adding Policy Suites

Policy suites can be edited by selecting the admin centre from the drop-down menu in the top right-hand corner of the screen. From here select Notes, then Policy Suites. To add a new policy suite, select + New Policy Suite

Each Policy Suite requires a name and a description. Complete the required details and select Add Policy Suite. 


Edit/Delete Policy Suites

To edit or delete a policy suite, click on the policy and make the required changes. 

To save the policy select Save and Close

To delete a policy select Delete



Policies

Policies have two sections: 

General - for frameworks and basis of preparation notes

Note 1 - Financial notes which provide greater detail to the financials.


Adding Policies. 

To add a policy, click + New Policy



FieldDescriptionValidation
NameThis is the name of the policy which will appear in the financial report. Required - String
Location (Dropdown box)Sets which section the note appears within the Notes.
General or Note 1 
DescriptionThis is an internal description that provides users with the gist of the note. String
Show by Default (Dropdown box)sets the default display of the note. Options:
If related account appears
Always
Never
Default When any of the following Account Types AppearSets the account which the above field looks for to display the Note.
Search Field. Required when "If related account appears" is selected above. More than one account can be selected.


After the basics of the policy have been completed select Add Policy.
An example is shown below.


After clicking save on the accounting policy the policy variant section will be displayed. From here you can add different variants for different Policy Suites and different Entity Types. 


FieldDescriptionValidation
NameName of Policy Variant. Normally this would be a defining attribute. I.e. SPFR-AASB Company.  Require 
DescriptionThis is an internal description that provides users with the gist of the note.
String
Policy Suites (Dropdown box)Selects which Policy Suite the variant will belong too. Default - Applies to all policies. 
Entity Types (Dropdown box)Selects which entity to display the policy variant for. More than one entity can be selectedDefault - Applies to all entities
Default (Checkbox)
This is an internal description that provides users with the gist of the note
Checked / Unchecked 
Content*This is the content of the note itself. I.e. what will be displayed in the report. String.


After completing all the required fields select Save. This will save the policy variant into the system. It is possible to add many policy variants to each note, however, we recommend adding as few as possible.

One feature which allows you to use a note for multiple entity types if fields and conditional if statements. 


*Content can also use fields to import information about the client or your firm. To find out more about fields within report see the knowledge article Reporting - Fields


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