Notes contain both the accounting policies and the financial statement notes (such as Cash & Cash Equivalents etc). We bring together three different concepts, Policies, Automated Notes and Disclosures, in order to provide the content to the Notes to the Financial Statements.
Represent paragraph and other content that describes or discloses an accounting policy used in the preparation of financial statements. You can find out more in the knowledge article: Reporting - Accounting Policies.
Financial Statement Notes
When building a report template, you have the ability to customise the layout of financial statement pages. Selecting Show in Note will automatically build a cross-referenced note with the detail of that account header inside of it.
A disclosure represents information required or optionally disclosed in the financial statements. It generally includes content that will appear in the Notes to the Financial Statements cross-referenced to items in the financial statements. Disclosures differ from automated notes in that they enable you to handle more complex scenarios such as where two or more accounts need to reference the same note, or where you need to include paragraph or other types of content in conjunction with the account balance information.
In order to manage different kinds of accounting policies and disclosures, Reportance has a concept of Reporting Suites. A Reporting Suite represents a set of related policies and disclosures designed to meet the requirements of a reporting framework.
You can manage Reporting Suites by going to the Admin Centre and clicking on Notes.
Adding Reporting Suites
Reporting suites can be edited by selecting the Admin Centre from the drop-down menu in the top right-hand corner of the screen. From here select Notes, then Reporting Suites. To add a new reporting suite, select + New Reporting Suite.
Each Reporting Suite requires a name and a description. From here you can include the Policies and/or Disclosures for the Suite.
To add the relevant policies, click to expand the Accounting Policies area and select + Add Policy Variant. A pop-up list will allow you to tick the required policies. Click Select. Reportance maintains an up-to-date list of common policies. To add a new policy see the knowledge article: Reporting - Accounting Policies.
To add the relevant disclosures, click to expand the Disclosure Templates area and select + Add Disclosure Variant. A pop-up list will allow you to tick the required policies. Click Select. Reportance maintains an up-to-date list of common disclosures.
Finally, to complete to the new Reporting Suite select Save and Close.
Editing and Deleting Reporting Suites
To edit or delete a new Reporting Suite, click on the policy and make the required changes. To save the suite select Save and Close. To delete a suite select Delete.
A Master Reporting Suite maintained by Reportance is unable to be edited outright. However, you can perform a customisation process by editing the suite. This creates a new variant of the whole suite. This variant can be edited and deleted as required.
Note: The Master Reporting Suites maintained by Reportance cannot be deleted.
Policies for the entire firm can be administered from the Admin Centre by selecting Notes and then clicking the Policies tab. For more information on adding policies and policy variants, as well as editing master policies, see the knowledge article: Reporting - Accounting Policies.
Disclosures for the entire firm can be administered from the Admin Centre by selecting Notes and then clicking the Disclosures tab.